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Google Workspace Domain Switch Migration Strategy

Executing a domain switch within Google Workspace is a structural operation. Unlike standard migrations, the domain identity must be released from one tenant and captured by another in real-time. This requires a zero-latency execution path.

The Architectural Pivot: Because a domain cannot exist in two Workspace instances at once, identities must be temporarily re-homed to allow the domain to be released and re-verified at the destination.

The 6-Phase Execution Roadmap

  • Bulk Ingestion: Migrate data from the source to a staging domain at the destination to minimize cutover volume.
  • Identity Stripping: Use GAM to rename all source users off the primary domain onto a temporary secondary domain.
  • The Domain Capture: Release the primary domain from the source and immediately verify it at the destination.
  • Final Alignment: Rename destination users from staging addresses to their permanent primary domain identities.
  • MX Cutover & Delta: Update mail routing and run a final delta sync to capture the last remaining messages.
  • Safety Buffer: Maintain the source tenant for 30 days as a read-only safety net before final decommissioning.
Warning: “Domain in Use” errors are usually caused by a single forgotten alias or group. Automated auditing of the source environment is critical.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

Product release: Improve your compliance posture with CloudM Archive 2.7

Product Update

CloudM Archive 2.7 Release

Introducing Google Chat Archiving and Progressive Search Enhancements

We are excited to announce the release of CloudM Archive 2.7. This update is designed to help organizations better manage their digital footprints, ensure legal compliance, and reduce storage costs across the Google Workspace ecosystem.

The Headline: Google Chat Archiving

As remote and hybrid work continues to dominate, the volume of data generated in Google Chat has skyrocketed. Version 2.7 now allows administrators to seamlessly archive Google Chat messages, including 1-to-1 conversations, group chats, and Spaces.

  • Retention Compliance: Meet legal requirements by storing chat history outside of the active production environment.
  • Metadata Preservation: Archive messages along with timestamps, sender details, and attachments.
  • Cost Efficiency: Move aging chat data to low-cost storage without losing searchability.

What’s New in Archive 2.7?

🚀 Progressive Search

We've optimized our search engine to be faster and more intuitive. Find specific archived items across Drive, Gmail, and now Chat with improved filtering and reduced latency.

🛡️ Enhanced Security

Improved auditing logs and granular permissions ensure that only authorized personnel can view or restore sensitive archived chat data.

📊 Refined UI

A refreshed dashboard view provides a clearer overview of your storage savings and archive health at a glance.

🔗 Improved API Access

Developers can now leverage updated API endpoints to integrate CloudM Archive data with third-party eDiscovery or analytics tools more effectively.

Why Use CloudM Archive?

CloudM Archive remains the leading solution for businesses looking to optimize their Google Workspace tenant. By moving data to your own cloud storage (GCP, Azure, or AWS), you maintain total ownership and control over your data while significantly reducing the "license bloat" associated with keeping ex-employees' data active just for retention purposes.

Seamless Migration Integration

As always, CloudM Archive works hand-in-hand with CloudM Migrate. When offboarding an employee, you can automatically trigger an archive process that clears their active license while preserving every file and chat for future reference.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

CloudM Launches a New ROI Calculator: How Much Can You Save?

Product News

CloudM Launches Interactive Google Workspace ROI Calculator

CloudM has officially released a new interactive ROI Calculator designed to help IT leaders and financial decision-makers quantify the potential savings and efficiency gains of using the CloudM platform within their Google Workspace environment.

Why an ROI Calculator?

Managing Google Workspace at scale involves significant manual effort in offboarding, data migration, and archive management. Many organizations struggle to visualize the "hidden costs" of these manual processes. The CloudM ROI Calculator bridges this gap by providing data-driven insights tailored to your specific organization size and IT complexity.

Quantifying IT Efficiency

The calculator focuses on several key areas where CloudM significantly impacts the bottom line:

  • Automated Offboarding: Calculate hours saved by automating the 20+ steps typically required to offboard a user securely.
  • License Optimization: Visualize the savings achieved by moving ex-employee data to CloudM Archive rather than paying for active Google Workspace licenses.
  • Data Migration: Estimate the reduction in project costs and time when migrating large volumes of data.
  • IT Admin Productivity: See how centralizing management into a single pane of glass reduces ticket resolution times.
75% Faster Offboarding
50% License Cost Reduction
100% Data Compliance

How the Calculator Works

The tool is simple and intuitive. Users input a few basic data points, such as:

  1. Total number of Google Workspace users.
  2. Average number of monthly leavers (offboarding events).
  3. Current cost of IT admin time.
  4. Storage requirements for archived data.

The calculator then generates a comprehensive report detailing your Estimated Annual Savings and the Payback Period for your CloudM investment.

Empowering IT Leaders

This tool is more than just a marketing asset; it is a business case builder. IT Managers can use these personalized reports to justify budget requests and demonstrate the strategic value of IT automation to the C-suite.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

CloudM recognized as a High Performer in G2 Fall 2025 Cloud Migration Report

Product Update

CloudM Archive 2.7 Release

Introducing Google Chat Archiving and Progressive Search Enhancements

We are excited to announce the release of CloudM Archive 2.7. This update is designed to help organizations better manage their digital footprints, ensure legal compliance, and reduce storage costs across the Google Workspace ecosystem.

The Headline: Google Chat Archiving

As remote and hybrid work continues to dominate, the volume of data generated in Google Chat has skyrocketed. Version 2.7 now allows administrators to seamlessly archive Google Chat messages, including 1-to-1 conversations, group chats, and Spaces.

  • Retention Compliance: Meet legal requirements by storing chat history outside of the active production environment.
  • Metadata Preservation: Archive messages along with timestamps, sender details, and attachments.
  • Cost Efficiency: Move aging chat data to low-cost storage without losing searchability.

What’s New in Archive 2.7?

🚀 Progressive Search

We've optimized our search engine to be faster and more intuitive. Find specific archived items across Drive, Gmail, and now Chat with improved filtering and reduced latency.

🛡️ Enhanced Security

Improved auditing logs and granular permissions ensure that only authorized personnel can view or restore sensitive archived chat data.

📊 Refined UI

A refreshed dashboard view provides a clearer overview of your storage savings and archive health at a glance.

🔗 Improved API Access

Developers can now leverage updated API endpoints to integrate CloudM Archive data with third-party eDiscovery or analytics tools more effectively.

Why Use CloudM Archive?

CloudM Archive remains the leading solution for businesses looking to optimize their Google Workspace tenant. By moving data to your own cloud storage (GCP, Azure, or AWS), you maintain total ownership and control over your data while significantly reducing the "license bloat" associated with keeping ex-employees' data active just for retention purposes.

Seamless Migration Integration

As always, CloudM Archive works hand-in-hand with CloudM Migrate. When offboarding an employee, you can automatically trigger an archive process that clears their active license while preserving every file and chat for future reference.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

CloudM Migrate 4.5: Google Chat and Spaces migrations have just become easier

As organizations increasingly rely on Google Chat and Spaces for real-time collaboration, migrating this critical data between Google Workspace tenants has been a persistent industry challenge. Today, that changes.

CloudM is proud to introduce Migrate 4.5, a significant update engineered to solve this problem. This release delivers comprehensive support for migrating Google Chat direct messages and Spaces, ensuring that no conversation is left behind.

Seamless Tenant-to-Tenant Google Chat & Spaces Migration

CloudM Migrate now fully supports the migration of all Google Chat and Spaces data in tenant-to-tenant scenarios. This includes direct messages (both 1-to-1 and group chats) and collaborative Spaces, allowing you to seamlessly transfer your team’s complete communication history to a new domain.

Key Migration Capabilities for Spaces Include:

  • All messages within a Space conversation
  • Replies organized in message threads
  • Attachments from all users (both migrating and non-migrating)
  • Formatting such as unordered and nested lists
  • GIFs, reactions, and custom emojis
  • Quoted messages

This ensures a high-fidelity migration that preserves the context and integrity of your team’s collaborative work.

Additional Enhancements in Version 4.5

1. Improved Visibility for Document Migrations

To provide clearer and more accurate reporting, Document Folders are now tracked as a separate item in the migration progress dashboard. This offers more granular insight into your project, distinct from the general “Documents” count.

2. Expanded Support for Microsoft Teams to Chat Migrations

For organizations moving from Microsoft Teams to Google Chat, Migrate 4.5 now includes full support for migrating attachments from private and shared channels, including content shared by non-migrating users.

Get Started

Cloud data migration should be a straightforward process, not a complex obstacle. With CloudM Migrate 4.5, we are making it easier than ever to move your most valuable collaboration data with confidence.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

August 2025 Product Release: CloudM Backup and Automate Updates

August 2025 Release: Introducing Google Chat Backup & Advanced Automation Features

Our August 2025 release is here, bringing critical new data protection capabilities and powerful administrative enhancements to your Google Workspace environment.

CloudM Backup 1.10 introduces highly-requested support for Google Chat, ensuring your vital conversations are protected from data loss. Simultaneously, CloudM Automate 2.17 delivers major upgrades to email signature management, domain notifications, and user lifecycle workflows.

CloudM Backup 1.10: Secure Your Google Chat Conversations

As tools like Google Chat become central to team collaboration, the data within them becomes a critical business asset. Accidental deletion or malicious activity can disrupt workflows and lead to the permanent loss of important information.

To address this, CloudM Backup now extends its comprehensive protection to Google Chat. This update allows you to securely back up and quickly restore:

  • 1-to-1 direct messages
  • Group direct messages
  • Reactions, links, and file attachments within conversations

This new capability integrates seamlessly with our existing protection for Gmail, Google Drive, Shared Drives, Calendar, and Contacts, providing a more complete data safety net for your entire Google Workspace.

CloudM Automate 2.17: More Flexibility and Control

This release introduces several powerful new features and enhancements to streamline your administrative tasks.

Dynamic Email Signatures for Multiple Roles

One of our most requested features is now a reality. Administrators can now create and assign multiple email signatures to a single user. The secondary “alias” signature is applied dynamically based on which email address the user is sending from, making it perfect for individuals with different roles or group memberships.

Accelerated Email Signature Sync

We’ve significantly reduced the sync time between CloudM and your Google Domain. Now, any updates made to email signatures are reflected for your users within minutes, ensuring brand consistency and timely changes.

Streamlined Domain Notifications

We have redesigned the Domain Settings page to give you more granular control over notifications. The opt-in process is now simpler, and it’s easier to select the specific types of notifications you want to receive, reducing noise and highlighting important alerts.

Flexible Google Calendar Transfers

To reduce manual work during user transitions, we’ve introduced more flexible modes for transferring calendars. This gives administrators greater control over how calendars, invites, and events are migrated to a new user, simplifying the offboarding process.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

Powder Mountain transforms its operations with Google Workspace and CloudM

Powder Mountain, the USA’s largest multi-season ski resort by acreage known for its history, authentic character and focus on sustainability, sought to enhance its internal communication and operational efficiency. The resort’s new owner, Netflix co-founder Reed Hastings, decided to move the entire organization from Microsoft 365 to Google Workspace to achieve a more seamless and collaborative environment. 

To facilitate a seamless transition and enhance their Google Workspace setup, Powder Mountain teamed up with Upcurve Cloud, who enlisted CloudM for their migration and data management solutions.

Seamless data migration with instant results

The migration to Google Workspace was crucial for Powder Mountain to enable better collaboration across departments and improve communication among employees, whether they were on the mountain, in the office, or working remotely. Upcurve Cloud facilitated the migration, leveraging CloudM’s migration technology to ensure a smooth transition with minimal disruption to Powder Mountain’s daily operations.

Zeb Burdick, Systems Administrator at Powder Mountain, noted, “Everything was super seamless. There really wasn’t much of a hiccup at all in the transition. It almost caught us off guard at how easy it suddenly was to access everything and collaborate.”

Leveraging Google Workspace for better communication

The adoption of Google Workspace tools like Spaces significantly improved communication, particularly for time-sensitive updates and safety alerts, which are critical in Powder Mountain’s dynamic environment.

As Rob Phillips, Director, IT Operations at Powder Mountain, explained, “Having been a Microsoft user for a long time, it was nice to jump into the new platform and see all the enterprise grade features that really help our team communicate throughout the day.”

Implementing CloudM Automate and Email Signatures to enhance onboarding and offboarding

Powder Mountain also utilized CloudM’s Automate and Email Signatures to streamline employee lifecycle processes and maintain brand consistency.

Simplifying workflows with CloudM Automate

With up to 800 seasonal staff every year, automated onboarding and offboarding have enormous time-saving potential. While still in the early stages of full implementation, CloudM Automate has demonstrated its potential to simplify offboarding workflows. The ability to quickly delegate access and manage out-of-office settings has saved the IT team valuable time and improved the experience for both departing employees and their colleagues.

Just a click away: Saving time and keeping business data save

As Zeb Burdick reiterates, “So far it has been a great experience for everybody. The delegation of items like emails, calendars and out of offices, it’s definitely something the entire IT department has embraced. The interface is super clean and easy to use to make any changes we may need. Everything is right at our fingertips.” 

Being able to quickly remove access to key documents and systems has proven especially valuable, as Zeb Burdick explains, “When somebody is being offboarded, there’s a big urgency to cut down their access. Having CloudM just one click away rather than waiting a few days has been super helpful.”

The interface is super clean and easy to use to make any changes we may need. Everything is right at our fingertips.

Zeb Burdick, Systems Administrator at Powder Mountain

 

Freeing up IT admin time and improving new starter experience with CloudM Email Signatures

Having used a tool to manage all email signatures in their previous Microsoft environment, Powder Mountain chose CloudM’s Email Signatures module to help them do the same in their new Google home. Implemented right after the transition, the tool has enabled them to maintain a consistent and professional brand identity across their sub brands. It has also simplified the management of email signatures, ensuring that they are accurate and up-to-date, improving employee experience and saving the IT team from having to make changes themselves or instructing other team members to do so.

A game changer for the IT team

Zeb Burdick said, “In the past we’ve had people alter their signatures so that titles weren’t correct or the layout was off. Implementing CloudM has been such a game changer. It’s super easy to manage the email signatures as part of the onboarding process. It saves time for the new team members, too. It definitely frees up a lot of time and removes the potential for errors.” 

This sentiment is echoed by Rob Phillips, “It was definitely nice to see that my email signature was already there when I joined the company and that there wasn’t any kind of administrative setup. The ability to have little things like this already set up for you means there is one less thing to worry about while you’re focussed on getting started in your new role.”

A strong partnership for continued success

The collaboration between Powder Mountain, Upcurve Cloud, and CloudM has been instrumental in driving Powder Mountain’s digital transformation. Upcurve Cloud’s expertise in guiding the migration and providing ongoing support, combined with CloudM’s powerful migration and automation tools, has empowered Powder Mountain to embrace Google Workspace and optimize its operations.

“It was a great experience,” said Zeb Burdick, “To this day the whole company talks about how seamless it all was.”

As Powder Mountain continues to grow and innovate, the strong foundation laid by Google Workspace, CloudM, and Upcurve Cloud will undoubtedly play a key role in their future success.

 

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

Is your GWS backup provider letting you down?

Are you truly in charge of your data, or are you just renting space from a provider who calls the shots? It’s like your backup service – the very thing meant to protect you – becomes the source of your biggest headaches.

Technical hiccups, planned obsolescence or ulterior motives?
Currently, I’m hearing a lot of horror stories from prospects that genuinely alarm me. Here are just some of the challenges they’ve encountered with their current (and, given their experience, soon to be previous!) providers:

  • “Service unavailable.”
  • “Cannot find any snapshots with data.”
  • “Exports yield an error.”
  • “Support team is ignoring queue.”

These aren’t just minor glitches; they’re catastrophic failures that can bring your operations to a grinding halt. Backups are your safety net should you become the victim of a cyberattack or experience any other sort of data loss – something businesses worldwide have to plan for as part of their business continuity strategy.

If your backup provider can’t (won’t?) restore your data or release it to you when you decide to move on, you’re not just experiencing a technical issue. You’re being held to ransom. It does make you wonder: If you can’t get to your data, why keep it safe in the first place?

The problem with black box backups: Are you just hoping for the best?

Many traditional cloud backup solutions operate on a “black box” principle. You send your data off, assume it’s safe, and hope for the best. But when things go wrong, the lack of transparency and control can leave you in a desperate situation.

Invisible data:

  • Do you actually see your data being backed up? Can you verify its integrity? Or is it a leap of faith into an opaque system?

Recovery roulette:

  • The ultimate test of any backup is recovery. If you can’t reliably retrieve your files, what’s the point of backing them up in the first place?

Maintenance mayhem:

  • Lengthy “planned maintenance” windows that coincide with critical data access needs, or worse, outright outages, demonstrate a profound lack of respect for your business continuity.

Support silence:

  • When you’re in a crisis, you need immediate, effective support. Being ignored or being put in a seemingly endless queue is simply unacceptable. In crisis situations, you are already spinning lots of plates – you don’t need to add more. What you need is a team that understands the urgency and responds quickly.

It’s time for a different approach: Backups on your own terms
The good news is, there’s a better way. Imagine a backup solution where you are genuinely in control. Where your data isn’t just stored remotely, but is accessible, visible, and recoverable on your terms. True data ownership, excellent support, and staying ahead of security threats are paramount.

You need a solution that prioritizes:

  • True data ownership: You retain full command over your valuable information, always.
  • Reliability you can trust: No more guessing games about whether your backups are actually working or if your data is truly safe.
  • Proactive support: When questions arise, you get answers and solutions, not silence.
  • Effortless recovery: The ability to retrieve your data swiftly and seamlessly, every single time.

Don’t let your critical business data be held for ransom by unreliable services. It’s time to demand more from your backup solution.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

Gone but not forgotten: What to consider when managing leavers data archiving

 

Data is one of an organization’s most valuable assets. But if not managed correctly, it can also become a costly liability. With ever-evolving data protection laws and compliance requirements, businesses must find the right balance between retaining and deleting data. This is particularly crucial when managing data left behind by departing employees.

What is data archiving? 

Data archiving is the process of storing data for long-term preservation so that it can be accessed when needed. Typically, data, such as emails and files, is archived when an employee leaves the company.  The need to access archived data can arise due to reasons such as:

  • Compliance requirements
  • Legal requests
  • Historical reference

Organizations therefore need to keep their data for a certain period. But while archiving data ensures long-term accessibility, it also introduces challenges, particularly when it comes to compliance and security. Organizations must carefully manage the fine line between retaining essential records and deleting outdated data.

Why is data archiving a balancing act?

Striking the right balance between data retention and deletion is a challenge for IT and compliance teams. While businesses need to keep data for audits and legal requirements, retaining it indefinitely leads to security risks and unnecessary costs. To complicate matters, collaboration platforms like Google and Microsoft don’t always align with business needs: Google, for example, permanently deletes most data after 30 days, which may not be enough for compliance purposes.

Keeping data forever is not the answer

Not retaining data for long enough creates problems. The same is true for the opposite end of the spectrum – keeping data indefinitely. “Forgotten data” not only accumulates storage costs, it also increases an organization’s security and compliance risk. For example, an organization found to be in breach of HIPAA faces penalties of up to $68,000 per violation per year as well as civil lawsuits and criminal charges. Therefore it is important that data can be purged upon request and after a defined period of time.

Beyond regulatory fines, excessive data storage also increases exposure to cyber threats. In 2023 alone, data breaches cost businesses an average of $4.45 million per incident. Holding onto unnecessary data creates more entry points for hackers and complicates compliance with laws like GDPR, which mandate data minimization.

Why should you archive your business data?

1. To comply with legal requirements

Ensuring that leavers’ data is stored securely and so that it can be searched and restored is not only best practice, it is also a regulatory requirement in many legislations. 

Laws and directives such as GDPR, HIPAA, and NIS2 mandate that organizations retain certain types of data for predefined periods. Beyond retention, businesses must also ensure data is secure, accessible, and tamper-proof. Failing to meet these requirements can result in hefty fines, reputational damage and even legal action. 

2. To preserve institutional knowledge

Employees come and go, but their digital footprint often holds valuable insights. It is important for the smooth running of your organization that emails and files are stored securely and can be accessed as needed, even after an employee has left the organisation.

3. To streamline legal and regulatory audits

Compliance doesn’t stop at retention. Organizations must also produce records quickly during audits or legal proceedings. Tools like CloudM Archive offer advanced search functionality which enables you to locate specific data sets without combing through mountains of information.

4. To ensure data security and integrity

With features like immutable storage and role-based access controls, archiving tools provide an added layer of security. This is critical for demonstrating that archived data has not been altered or tampered with—a requirement in many compliance scenarios.

5. To achieve cost efficiency

Storing inactive user data on primary platforms can be expensive. 3rd party tools can offer a cost-effective alternative, freeing up valuable resources whilst ensuring compliance needs are met.

 

How can CloudM Archive help secure your data and save costs?

With CloudM Archive, you can take control of your data: retaining it securely when needed and deleting it when it’s no longer required. Whether you need to reduce storage costs, ensure compliance, or quickly access archived records, CloudM Archive makes the process effortless and efficient.

CloudM Archive enables you to:

  1. Reduce costs: CloudM Archive can help companies reduce costs by automatically removing or reassigning user licenses.
  2. Automate retention policies: CloudM Archive can help companies automate retention policies based on selected organisational units (OUs) or create bespoke retention policies based on specific requirements.
  3. Remain in control of your data: CloudM Archive can help companies host leavers’ archived data in their own storage, avoiding vendor lock-in.

 

Simplify compliance with CloudM Archive

Achieving compliance doesn’t have to be a daunting task. With CloudM Archive, organisations can strike the perfect balance between data retention, accessibility and cost-efficiency. Whether you’re preparing for an audit, navigating complex regulations or simply safeguarding your institutional knowledge, CloudM Archive ensures your data is “gone but not forgotten” while enabling you to delete it as and when required.

 

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.

Sigma Specification 2.0: What You Need to Know

Sigma rules have become the security team equivalent of LEGO bricks and systems. With LEGO, people can build whatever they can imagine by connecting different types of bricks. With Sigma Specification 2.0 rules, security teams can create vendor-agnostic detections without being limited by proprietary log formats.

 

In response to the Sigma rules’ popularity, the team that built them updated them in August 2024, giving security teams new capabilities. With Sigma rules 2.0, security teams now have:

  • New fields and modifiers that improve how security teams use the rules
  • Correlation specifications to extend rules to more sophisticated detections
  • Filters that reduce false positives
  • JSON schema to allow automation

 

The Sigma rule v. 2.0 updates enable you to expand your usage of the rules and improve your threat detection and response capabilities.

 

Why were the Sigma rules updated?

According to the team responsible for the Sigma rules, security teams embraced the rules and clamored for additional capabilities. In response, the team started by creating pySigma, introducing enhancements that led to evolving the specification itself and the release of v 2.0.

 

What are the key changes in Sigma v.2.0?

To improve security teams’ use of the rules, the team made three critical updates.

New Metadata Fields and Modifiers

 

The original Sigma rules offered 11 fields. In v2.0, the team added the following new fields:

 

  • Taxonomy: optional attribute that can define field names, field values, logsource names so that organizations can create a custom taxonomy or transform the taxonomy to the default model
  • Scope: ability to define whether a rule should trigger on a specific set of machine types with a specific software installed

 

Further, the update incorporates new Detection categories that include:

  • Field Existence: in case a field is optional in an event
  • Placeholders: values that get their final meaning at conversion or rule usage time, like replacing placeholders with a single, multiple or-linked value or pattern, replacing placeholders with a query expression, or conducting lookups in tables or API while matching the Sigma rule that contains the placeholder
  • Standard Placeholders: defined values for administrative user accounts, server systems used as jump servers, workstation systems, server systems, and domain controller systems
  • Keywords search: a list under search-identifiers that looks for keywords across an entire event

 

Finally, Sigma v2.0 now includes a modifiers appendix that includes the following modifier types:

  • Generic: list of modifiers that can apply to all field types, like all, startswith, endswith, contains, exists, cased, cidr and base64
  • String: regular expression (Regex) and Encoding modifiers that only apply to string
  • Numeric: list of modifiers that only apply to numeric values, like lt, lte, gt, gte
  • Time: modifiers to extract a numeric value from a date, like minute, hour, day, week, month, and year
  • IP (Internet Protocol): modifiers that can only apply to IP valudes, like cidr
  • Specific: modifiers to expand value placeholders or to modify a plain string into a field reference

 

Rule Correlation

The new rule correlation specification may be the most exciting update for v2.0. Although the security teams could aggregate rules, the expression was limited. The new rule correlation specification enables security teams to link several events together to create more complex detections.

 

For example, security teams can build Sigma rules that identify:

  • Invalid logins meet or exceed a set threshold
  • Invalid login alerts on a host that come from an unknown location
  • Alerts generated in the same timespan

 

Sigma v2.0 defines the following correlation types:

  • Event count (event_count): condition that counts events happening over a time frame based on a defined threshold, like more than 50 failed login attempts in 3 minutes
  • Value count (value_count): counts the values in a specified field based on a threshold, like failed login attempts with more than 50 different user accounts against a specific source and from a specific destination in a day
  • Temporal proximity (temporal): group of rules that all occur during the same timespan, grouped by the same value, like three Sigma rules impacted within 5 minutes by the same user
  • Ordered Temporal Proximity (temporal_ordered): group of rules that occur in a specified order within the same timespan, like 5 failed logins followed by a successful login from the same user account within 10 minutes.

 

Sigma Filters

Instead of writing the same exclusions across different individual rules, the Sigma Filter enables security teams to write one exclusion in one location and apply it across the entire environment.

 

Sigma’s creators noted two reasons for implementing these new exclusions that apply the “not” condition:

  • Applying the condition to the initial detection can be less effective because they fail to consider the organization’s unique environment.
  • Attackers may attempt to use these file paths, patterns, and behaviors to evade detection.

 

Sigma Filters are separate from an organization’s individual Sigma rules, enabling the detections to remain as globally applicable as possible. By applying Sigma Filters to multiple Sigma rules, security teams can manage their detections more effectively.

 

Graylog Security: Supporting Sigma v2.0 Mapped to MITRE ATT&CK Framework

Using Graylog Security, you can rapidly mature your TDIR capabilities without the complexity and cost of traditional Security Information and Event Management (SIEM) technology. Graylog Security’s Illuminate bundles include subsets of SOC Prime and Trukno rulesets so you have content that includes Sigma detections, enabling you to uplevel your TDIR with threat-hunting capabilities and correlations to ATT&CK TTPs.

By leveraging our cloud-native capabilities and out-of-the-box content, you gain immediate value from your logs. Our anomaly detection ML improves over time without manual tuning, adapting rapidly to new data sets, organizational priorities, and custom use cases so that you can automate key user and entity access monitoring.

With our intuitive user interface, you can rapidly investigate alerts. Our lightning-fast search capabilities enable you to search terabytes of data in milliseconds, reducing dwell times and shrinking investigations by hours, days, and weeks.

To learn how Graylog Security can help you implement robust threat detection and response, contact us today.

 

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.

Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.

By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.

With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.