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senhasegura’s participation in the ISA Global Cybersecurity Alliance

senhasegura and ISA Global Cybersecurity Alliance

The topic of cyber threats is becoming increasingly present on the agendas of organizations of all sizes and verticals. With the intensification of the digital transformation movement through the introduction of technologies such as 5G and the Internet of Things, ensuring the protection of infrastructure will be an even greater challenge for organizational leaders.

One of the preferred targets of malicious attackers are organizations that use Industrial Control Systems (ICS). ICS processes critical data and is responsible for the functioning of sectors such as telecommunications, logistics, energy generation, and the healthcare sector. These sectors are a vital part of countries’ economies, forming part of what we call critical infrastructure. According to a Kaspersky study, during the second half of 2021, almost 40% of industrial devices were targeted at least once. These attacks bring significant consequences not only for these organizations but for society as a whole.

One of the biggest examples of the damage that attacks on this type of organization bring occurred in 2017. That year, Maersk, a logistics giant, fell victim to the NotPetya malware, a virus with high propagation and destruction capacity that encrypted its data. The attack caused infected devices to simply stop working, affecting the continuity of its operations and bringing revenue losses.

In addition, various governments around the world have shown concern about the impact associated with cybersecurity, especially those linked to critical infrastructure. This has caused an increase in the activity of regulating how companies implement appropriate cybersecurity controls in industrial environments.

As part of the effort to ensure the cybersecurity of control and automation systems, the International Society of Automation (ISA) developed the 62443 series of standards. These standards are internationally recognized and have been adopted by the International Electrotechnical Commission and the United Nations. The ISA 62443 standards define requirements and procedures for the implementation of safe industrial and automation systems, as well as best security practices for these systems. The adoption of the ISA 62443 standards allows industrial organizations to address the challenges related to the cybersecurity of their systems and eliminate the gaps between operations and Information Technology in their infrastructure.

Moreover, with the aim of increasing awareness and protection capability of ICS in industrial and critical infrastructure installations and processes, ISA created the Global Cybersecurity Alliance (GCA). The cybersecurity alliance created by ISA brings together automation and system control providers, IT infrastructure suppliers, service providers, system integrators, and end-users to address threats to ICS together.

ISAGCA also works to stimulate the adoption of the ISA 62443 standards, which allows for increased awareness, knowledge sharing, and tool development to assist organizations in implementing the entire cybersecurity protection lifecycle. ISAGCA members are also committed to working together with government agencies, regulators, and other stakeholders around the world.

ISAGCA members include leading technology and industrial application providers, among which is Senhasegura. senhasegura’s participation in ISAGCA since its foundation allows for the application of our experience in protecting privileged access to achieve the alliance’s objectives, especially those related to ICS protection. senhasegura’s participation in the alliance also allows for identifying gaps, reducing risks, and ensuring that member companies have the appropriate tools to protect their infrastructure from malicious attacks.

All of these aspects also show the commitment of the entire senhasegura team and ISA to the effective security of industrial environments, as well as the importance of advancing together to ensure the application of these standards, methods, and best practices for the protection of industrial systems. In this way, it is possible to ensure not only the security of organizations but of society as a whole.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About Segura®
Segura® strive to ensure the sovereignty of companies over actions and privileged information. To this end, we work against data theft through traceability of administrator actions on networks, servers, databases and a multitude of devices. In addition, we pursue compliance with auditing requirements and the most demanding standards, including PCI DSS, Sarbanes-Oxley, ISO 27001 and HIPAA.

Critical Infrastructure’s Silent Threat: Part 2 – Understanding PLCs

 

Part 2: Decoding the Complexity of PLCs

In part one of this series we explained how Programmable Logic Controllers (PLCs) have become key targets for cyber security attacks due to their legacy design, lack of built-in security features, and susceptibility to malware, and how newer PLCs are starting to incorporate more robust security features to help protect against these threats.

Before we can understand how PLCs can be targeted in attacks, we need to understand what they are, how they work and what can be targeted.

Continue reading

Choosing the Right Web Filtering Provider for CIPA Compliance: A Guide for Schools and Libraries

As a school or library administrator, you have a responsibility to protect your students or patrons from harmful online content. The Children’s Internet Protection Act (CIPA) requires that you have internet safety policies and filtering measures in place to comply with federal law. However, with so many web filtering providers to choose from, how do you know which one is the right fit for your organization? In this guide, we’ll provide an overview of what to look for when selecting a web filtering provider and explain why SafeDNS is a top choice for schools and libraries seeking CIPA compliance.

Key Considerations When Choosing a Web Filtering Provider

  1. Comprehensive Filtering Capabilities: The web filtering provider you choose should be able to block access to inappropriate content, including malware, phishing sites, and pornography. Look for a provider that offers a wide range of filtering options and the ability to customize filtering settings to your organization’s unique needs.
  2. Reporting and Analytics: It’s important to have visibility into your organization’s web activity to ensure compliance with CIPA requirements and identify potential issues. Look for a provider that offers detailed reporting and analytics features.
  3. Ease of Use: Your web filtering provider should be easy to install, configure, and use. Look for a provider with an intuitive interface and minimal technical requirements.
  4. CIPA Compliance: Your web filtering provider should be fully compliant with CIPA requirements and able to provide the necessary documentation to demonstrate compliance.

Why SafeDNS is a Top Choice for CIPA Compliance

Here’s why SafeDNS is a top choice for schools and libraries seeking CIPA compliance:

  1. Comprehensive Filtering Capabilities: SafeDNS can block access to over 60 categories of inappropriate content, including malware, phishing sites, and pornography. Their customizable filtering engine allows you to tailor filtering settings to your organization’s specific requirements.
  2. Reporting and Analytics: SafeDNS offers detailed reporting and analytics features that allow you to monitor and track web activity for compliance purposes and to identify potential issues.
  3. Ease of Use: SafeDNS is easy to install, configure, and use, even for non-technical users.
  4. CIPA Compliance: SafeDNS is fully compliant with CIPA requirements and can provide the necessary documentation to demonstrate compliance.
    In conclusion, choosing the right web filtering provider is crucial for schools and libraries to comply with CIPA regulations and receive E-Rate funding. SafeDNS is the best option for schools and libraries looking for a comprehensive, easy-to-use, and cost-effective web filtering solution. To learn more about SafeDNS and how to become CIPA compliant, check out our step-by-step guide and checklist, which provide valuable resources for schools and libraries to ensure they are fully compliant and providing a safe and secure learning environment for their students.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About SafeDNS
SafeDNS breathes to make the internet safer for people all over the world with solutions ranging from AI & ML-powered web filtering, cybersecurity to threat intelligence. Moreover, we strive to create the next generation of safer and more affordable web filtering products. Endlessly working to improve our users’ online protection, SafeDNS has also launched an innovative system powered by continuous machine learning and user behavior analytics to detect botnets and malicious websites.

Unpacking Wi-Fi Authentication & the Many Instances in Which Companies Got Caught Slipping

Wi-Fi authentication is the process of verifying the identity of a user or device that wants to connect to a wireless network. Corporate networks, especially those in manufacturing companies, retailers, and healthcare organizations, often require strong authentication mechanisms to ensure the security of their data and systems.

There are several methods of Wi-Fi authentication, including:

  • Pre-Shared Key (PSK) authentication: This method involves the use of a shared password that is distributed to all users who are authorized to connect to the network. This is a simple and easy-to-implement method, but it can be less secure than other methods because the password can be easily shared or intercepted. (NOTE: At Portnox, we strongly urge organizations NOT to use PSKs for network authentication and access due to its inherent vulnerability.)
  • 1X authentication: This method involves the use of a RADIUS (Remote Authentication Dial-In User Service) server that verifies the identity of users or devices attempting to connect to the network. The server uses a certificate-based authentication process, which is much more secure than PSK authentication.

Wi-Fi Authentication Woes Experience by Manufacturers

For many manufacturers, Wi-Fi authentication is critical for ensuring the security of the network and the sensitive data that is transmitted over it. The authentication process must be fast and seamless to avoid disrupting production processes. The use of 802.1X authentication is common in manufacturing companies, as it provides strong security and can easily integrate with existing user management systems.

Manufacturing companies are also vulnerable to cyber-attacks that target their Wi-Fi networks. Here are some examples of notable cyber-attacks against manufacturers that targeted Wi-Fi networks:

  • NotPetya ransomware attack: In June 2017, the NotPetya ransomware attack affected several global manufacturers, including Merck, FedEx, and Maersk. The attack exploited a vulnerability in Ukrainian accounting software and spread rapidly, encrypting data on infected machines, and demanding a ransom in exchange for the decryption key.
  • Dragonfly 2.0 attacks: Between 2015 and 2018, a group of hackers known as Dragonfly 2.0 targeted energy and manufacturing companies in the US, Europe, and Asia. The attacks included the use of spear-phishing emails and the installation of malware on targeted systems, potentially providing a gateway to the companies’ Wi-Fi networks.
  • Havex malware attack: In 2013, a group of hackers known as Energetic Bear targeted several industries, including manufacturing and energy. The attacks included the use of spear-phishing emails and the installation of malware known as Havex on targeted systems. The malware was designed to collect data on the systems, potentially including login credentials for Wi-Fi networks used by the manufacturers.
  • Trisis malware attack: In 2017, a malware attack known as Trisis targeted a Saudi Arabian petrochemical plant. The malware was designed to manipulate the plant’s safety systems, potentially causing a catastrophic industrial accident. The attack reportedly exploited vulnerabilities in the plant’s Wi-Fi network.

Retailers Caught with Their Wi-Fi Pants Down

In the retail industry, Wi-Fi authentication is used for both internal and external purposes. Retailers use Wi-Fi networks to provide internet access to their customers, but also to manage their inventory and point-of-sale systems. Strong authentication is important for protecting sensitive customer information and preventing unauthorized access to sales data.

Retailers are also vulnerable to cyber-attacks that target their Wi-Fi networks. Here are some examples of notable cyber-attacks against retailers that targeted Wi-Fi networks:

  • Target data breach: In 2013, hackers gained access to Target’s network through a vulnerability in the company’s HVAC system, which was connected to Target’s Wi-Fi network. The hackers stole data on 40 million credit and debit cards and 70 million customer records.
  • Home Depot data breach: In 2014, hackers gained access to Home Depot’s network through a vulnerability in the company’s Wi-Fi network. The hackers stole data on 56 million credit and debit cards and 53 million customer email addresses.
  • Wendy’s data breach: In 2016, hackers gained access to Wendy’s network through a vulnerability in the company’s Wi-Fi network. The hackers stole data on 18 million payment cards used at Wendy’s restaurants.
  • Forever 21 data breach: In 2017, hackers gained access to Forever 21’s network through a vulnerability in the company’s Wi-Fi network. The hackers stole data on credit and debit cards used at certain Forever 21 stores.

Wi-Fi Hacks in Healthcare that Just Hurt

Wi-Fi authentication is used widely across the Healthcare industry to ensure the security of patient data and to comply with HIPAA regulations. Healthcare organizations require a high level of security for their networks, as the data transmitted over them can include sensitive medical information.

There have been several notable cyber-attacks against healthcare organizations that targeted Wi-Fi networks. Here are a few examples:

  • WannaCry ransomware attack: In May 2017, the WannaCry ransomware attack affected healthcare organizations in the UK, Spain, and other countries. The attack exploited a vulnerability in Microsoft Windows systems and spread quickly, encrypting data on infected machines, and demanding a ransom in exchange for the decryption key.
  • VPNFilter malware attack: In 2018, the US Department of Justice announced that a group of Russian hackers known as APT28 had infected hundreds of thousands of routers with malware known as VPNFilter. The malware allowed the hackers to steal data and control the routers, potentially providing a gateway to the healthcare organizations’ Wi-Fi networks.
  • ShadowPad backdoor attack: In 2017, researchers discovered that the popular CCleaner software had been compromised, with a backdoor known as ShadowPad installed on users’ systems. The backdoor allowed hackers to gain access to sensitive data, potentially including login credentials for Wi-Fi networks used by healthcare organizations.
  • BlueBorne Bluetooth attack: In 2017, researchers discovered a vulnerability in Bluetooth devices that could allow hackers to take control of devices without user interaction. This could potentially allow hackers to gain access to Wi-Fi networks used by healthcare organizations, which often rely on Bluetooth-enabled devices for patient monitoring and other purposes.

If Only They Used 802.1X for Wi-Fi Authentication

As we mentioned earlier, and as some of these hacks will illustrate, 802.1x authentication is considered the most secure WiFi authentication method because it provides a way for the network to verify the identity of each client device that tries to connect to the network. Here are some reasons why:

  • User authentication:1x authentication requires users to provide their unique credentials, such as username and password, before being granted access to the network. This helps ensure that only authorized users are accessing the network and that their activities can be tracked and monitored.
  • Mutual authentication: In addition to verifying the identity of the client device, 802.1x authentication also verifies the identity of the network. This means that both the client and the network have to authenticate each other before allowing access, which helps prevent man-in-the-middle attacks.
  • Dynamic encryption keys: With 802.1x authentication, each client device is assigned a unique encryption key that is used to secure the communication between the client and the network. These keys are dynamically generated, meaning they change frequently, which makes it difficult for attackers to intercept and decode the network traffic.
  • Granular access control:1x authentication allows network administrators to define access policies based on user roles, device types, and other factors. This enables them to control exactly who has access to which parts of the network, reducing the risk of unauthorized access.

Overall, 802.1x authentication provides strong security for WiFi networks by requiring user authentication, mutual authentication, dynamic encryption keys, and granular access control. While it may be more complex to set up and manage than other authentication methods, the extra security measures it provides can help protect against a range of attacks and keep sensitive data and resources safe.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About Portnox
Portnox provides simple-to-deploy, operate and maintain network access control, security and visibility solutions. Portnox software can be deployed on-premises, as a cloud-delivered service, or in hybrid mode. It is agentless and vendor-agnostic, allowing organizations to maximize their existing network and cybersecurity investments. Hundreds of enterprises around the world rely on Portnox for network visibility, cybersecurity policy enforcement and regulatory compliance. The company has been recognized for its innovations by Info Security Products Guide, Cyber Security Excellence Awards, IoT Innovator Awards, Computing Security Awards, Best of Interop ITX and Cyber Defense Magazine. Portnox has offices in the U.S., Europe and Asia. For information visit http://www.portnox.com, and follow us on Twitter and LinkedIn.。

Why Enterprises Must Implement a Third-Party Data Risk Management Strategy

What’s the very last thing a business wants to tell its customers? Without a doubt, it’s that their data may have been compromised due to a third-party vendor data breach.

Today’s cyber landscape is more complex, riskier, and costlier than ever. Most cybersecurity experts and professionals know a majority of cyber breaches are the result of human error. However, they all too often (and mistakenly) associate these human-caused digital infringements as inside jobs – an employee innocently clicks on a malicious link sent via email, or the internal IT guy or gal forgot to perform a software patch or update.

Still, believing an organization’s internal staff is primarily responsible for these breaches could be an even more catastrophic mistake. The one place CISOs and cybersecurity managers often fail to look when it comes to a human-error-caused breach is at their outside, third-party vendors.

Did you know that 60% of all data breaches are initiated via third-party vendors?

To add insult to injury, according to a recent study by third-party cyber risk intelligence provider Black Kite, unauthorized network access is the most common root cause of third-party attacks, initiating 40% of the third-party breaches last year.

There’s a disconnect when it comes to third-party data risk

There is a startling disconnect between an organization’s perceived third-party data risks and the security measures it implements to avoid such threats. As a result, organizations are not taking the necessary steps to reduce remote access threats and are exposing their networks to security breaches and liabilities.

A recent Ponemon Institute study revealed that 44% of organizations surveyed have experienced a breach within the last 12 months, with 74% stating it resulted from giving too much privileged access to third-party vendors.

As businesses increasingly rely on outside vendors for increased efficiency and to provide specialized services such as IT infrastructure management, cloud services, cybersecurity, or any function that requires access and handling of sensitive data and mission-critical resources, they must take into account the consequences of failing to implement a third-party risk management strategy.

According to Gartner, cybercriminals increasingly use third parties, such as software vendors, to attack essential targets. Organizations often have no centralized control over these third-parties. The relationships are often complex and unsecure. As a result, there is an increased risk of data breaches, cyber-attacks, and other security incidents.

Deloitte recently identified three key emerging trends that drive increased third-party risk:

1. Increased incidents related to vendors: Suppliers are causing more disruption, and risks are not being managed. Threat examples include information security, privacy, and anti-fraud management.

2. Regulators are focusing on supplier risk: Regulators are increasing the pressure on organizations to better manage their supply chain risk.

3. Pressures from economic volatility: Economic conditions mean tighter margins for suppliers and an increased risk of supplier disruption.

Because of this grim reality, organizations need to shift their mindset when protecting not only their data but also their customer and partner data.

Shifting the mindset to risk quantification

This mindset shift needs to include risk quantification, in that it not only needs to assess the types of risks out there and any potential vulnerabilities, but to also use it as an indicator of how to manage these risks. A third-party risk management strategy is the best way to quantify which risks your third-party vendors might contribute to.

Here are some reasons why enterprises must quantify the risks and implement a third-party data risk management strategy:

1. Protect sensitive data: Enterprises are responsible for protecting sensitive data, such as personally identifiable information (PII) and financial data. A third-party data risk management strategy can help ensure third-party vendors are properly vetted and adhere to the enterprise’s security procedures, policies and standards.

2. Compliance with regulations: Many industries have regulations that govern the handling and protection of data. Enterprises must ensure third-party vendors comply with these regulations, as they can be held responsible for data breaches.

3. Reputation management: A data breach or security incident involving a third-party vendor can significantly impact a business’s reputation. Implementing a third-party data risk management strategy can help mitigate these risks and protect the enterprise’s public perception.

4. Business continuity: A security incident involving an outside vendor can disrupt business operations and result in significant financial losses. A third-party data risk management strategy can help ensure these vendors have the necessary security controls to prevent such incidents.

Best practices in minimizing third-party data risk

The first step in implementing a third-party data risk management strategy is to identify all vendors your organization works with, including their contact information and the services or products they provide.

Here are some best practices to ensure your third-party vendors remain compliant and that your organization’s protect surface is indeed protected:

1. Assess the risk: Once you have identified your vendors, assess the risk associated with each. This assessment should include the type of data they will be handling, the level of access they will need to perform their job, and the security protocols they have in place.

2. Implement a zero trust policy: Zero Trust is quickly evolving as the go-to cybersecurity defense mechanism to reduce cyber threats. As the threat landscape continues to expand and progress, organizations must implement Zero Trust policies that outline the minimum security requirements vendors must meet to be granted access to your systems and data. This policy should be based on the risk assessment and include access controls, data handling procedures, and security training requirements.

3. Ensure all third-party vendors have their own cybersecurity risk & monitoring plan: Perform a risk assessment of each vendor to determine the policies and procedures they have in place to mitigate a threat. This assessment should include evaluating their security controls, data handling practices, incident detection and response protocols, and compliance with regulatory requirements.

4. Verify that your vendors also follow best practices with THEIR vendors: When it comes to enterprise networking, there are many hands in the pot. To best ensure your vendors are compliant, confirm they have policies and procedures in place to maintain confidentiality, access privileges, and provide security training for their vendors who might have access to your network and data.

5. Monitor vendor activity: Continuously monitor third-party vendor activity to ensure they comply with your security requirements and policies. Implement logging, notification, and auditing procedures to track vendor access and activities. If there is any suspicious activity, investigate and take appropriate action immediately.

6. Foster a culture of cybersecurity: A culture of cybersecurity and awareness throughout your organization and among third-party vendors ensures everyone is on the same page and with the same threat prevention mindset. Provide security awareness training to employees and vendors and encourage them to report any security incidents or concerns.

7. Enforce policies, systems, and procedures: Ensure that the security policies and practices are enforced and that vendors are held accountable for any breaches or violations. You can use contracts and service level agreements (SLAs) to establish vendor accountability.

8. Review and update regularly: Regularly review and update your security policies and practices to reflect any changes in your organization’s security posture or any new threats that may arise.

Vendor security management should be a priority for any business that relies on outside parties to handle and manage its vital business data and networks. A third-party data risk management strategy is essential to maintaining customer trust, so you never have to deliver the dreaded news of a breach. However, it requires a comprehensive approach to security that involves identifying risks, establishing policies, monitoring activities, and enforcing compliance. By following these steps, you can protect your organization from third-party data risks and ensure you meet the evolving threat landscape.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About Portnox
Portnox provides simple-to-deploy, operate and maintain network access control, security and visibility solutions. Portnox software can be deployed on-premises, as a cloud-delivered service, or in hybrid mode. It is agentless and vendor-agnostic, allowing organizations to maximize their existing network and cybersecurity investments. Hundreds of enterprises around the world rely on Portnox for network visibility, cybersecurity policy enforcement and regulatory compliance. The company has been recognized for its innovations by Info Security Products Guide, Cyber Security Excellence Awards, IoT Innovator Awards, Computing Security Awards, Best of Interop ITX and Cyber Defense Magazine. Portnox has offices in the U.S., Europe and Asia. For information visit http://www.portnox.com, and follow us on Twitter and LinkedIn.。

An essential guide to the HIPAA Minimum Necessary Standard

The HIPAA Minimum Necessary Rule applies to all Protected Health Information (PHI). And includes physical documents, spreadsheets, films, and printed images, patient data stored or processed electronically, and information communicated verbally.

Every covered entity and business associate must make reasonable efforts to ensure minimal access to Protected Health Information for a particular use. But how does it work in practice? And how can you interpret “reasonable effort” or “minimum necessary disclosure“? Read our complete guide on the HIPAA Minimum Necessary Standard.

The ABC of HIPAA compliance

Let’s start with what HIPAA is. Passed in 1996 by the US government, the Health Insurance Portability and Accountability Act (HIPAA) obligates every covered entity to protect sensitive health information. Five HIPAA rules define how healthcare professionals should proceed when they handle sensitive data. One of them, the HIPAA Privacy Rule, outlines patients’ rights regarding their health information and regulates who can access it.

 

HIPAA compliance ensures healthcare providers meet the regulatory requirements for Protected Health Information (PHI). For example, an insurance company can only get the reasonably necessary information on a patient’s clinical history. Or if a journalist requests a plastic surgeon to disclose their celebrity patient data, they can’t do that. In short, every covered entity must follow HIPAA regulations. And restrict access to their PHI. 

Why is it critical to be HIPAA-compliant?

HIPAA compliance is essential for healthcare organizations and patients. Here is why: 

  • It ensures healthcare organizations securely handle sensitive information according to the same rules.

  • It gives patients peace of mind about their sensitive data by keeping strict security checks on who can access it and why. 

So, is complying with the HIPAA Privacy Rule important only because of the law? Violating HIPAA rules indeed results in high penalties. Also, HIPAA compliance builds patients’ trust and your organization’s reputation. And boosts your staff morale. 

What is the HIPAA Minimum Necessary Standard?

The HIPAA Minimum Necessary Standard is a component of the HIPAA Privacy Rule. It states that covered entities must make reasonable efforts to ensure minimum access to physical or electronically protected health information.

But since both terms, “minimum necessary information” and “reasonable efforts,” are not defined in HIPAA, what do they mean? They mean that a covered entity can only share necessary information upon request. And decide about the disclosure or restriction of specific parts of information.

Also, the HIPAA Minimum Necessary Standard states that a rational justification for the decision should always follow.

Sounds complex? Let’s examine some examples to clarify how the HIPAA Minimum Necessary Standard works. 

  • A doctor can only access patient records except for their social security number, billing information, and other sensitive information unrelated to treatment. 

  • A billing specialist can obtain the name of the test that a patient did but not the results.

  • An insurance company can only get information about a patient’s records relevant to the request related to the insured event, not the whole medical history.

  • A physician can’t disclose a patient’s medical diagnosis to unauthorized personnel or third parties. 

Every covered entity must limit unnecessary or inappropriate access and disclosure of their patients’ sensitive data.

When does the HIPAA Minimum Necessary Standard apply?

As we said before, the HIPAA Minimum Necessary Standard applies to all HIPAA-covered entities and healthcare providers, such as:

  • Hospitals.

  • Insurance companies.

  • Healthcare clearing houses.

  • Business associates who provide services to healthcare services providers.

 It compels these organizations to take reasonable actions to limit oversharing of PHI. 

Exceptions to the HIPAA Minimum Necessary Standard 

There is an exception for every rule. And the HIPAA Minimum Necessary Standard is no different. Here we have six exceptions to the uses and disclosures of PHI. 

1. Patient’s access to their medical history

A patient of a covered entity has the right to access their own Protected Health Information. To do so, they need to make a written request.

2. Treatment of a patient

A healthcare provider may access a patient’s PHI for the purpose of treatment. It also applies to consultations between providers regarding a patient.

3. The HIPAA rules enforcement

The Department of Health and Human Services asks for a disclosure of PHI based on the HIPAA Enforcement Rule

4. Consent of the person whose PHI is in question

A patient may allow a covered entity to disclose or use their PHI, but he or she must sign an authorization. 

5. Requests required by law

HIPAA-covered entities may disclose PHI without authorization for judicial or administrative proceedings, for example, in adult abuse, neglect, or domestic violence. 

6. Requests required for compliance with HIPAA

It concerns uses or disclosures needed for compliance with the HIPAA Administrative Simplification Rule that ensures consistent electronic communication and data exchange across the U.S. healthcare system.

How to carry out the HIPAA Minimum Necessary Rule in your company

Before implementing the HIPAA Minimum Necessary Standard, check if your organization has adequate policies and procedures. Here is our guide to HIPAA compliance.

Establish your organization’s policy

The policy and procedures should identify the following:

  • Who within your organization can access sensitive data to perform their duties

  • The categories or types of PHI 

  • The conditions appropriate to access.  

It’s also crucial to consider the exceptions you must make, to whom they apply, and under what circumstances. 

Control access to PHI and monitor compliance

Develop role-based permissions and determine what information various employees or third parties need. Instal monitoring software solutions to ensure your staff can access only the necessary PHI.

Define your business associate’s access to PHI 

Before you sign an agreement with a new business associate, agree on what data they can access. 

Keep documentation

Demonstrate compliance with the HIPAA Minimum Necessary Standard by keeping all the relevant documents, such as policy changes and employee training,

Train employees on HIPAA compliance

Make sure they know how to follow the HIPAA Minimum Necessary Standard and what sensitive data can be transferred, to whom, and in what circumstances. It will help you avoid HIPAA violations.

Who determines the HIPAA Minimum Necessary Standard?

For routine or recurring requests, a covered entity must have a protocol to limit the disclosure of Protected Health Information to the minimum. For non-routine disclosures, covered entities must develop reasonable criteria for determining and limiting the disclosure. Each such request must be reviewed individually.

Here are a few cases when a reasonable judgment is permitted:

  • A researcher asks for information and suitable documentation from an Institutional Review Board or Privacy Board.

  • A workforce member or a covered entity’s business associate requests minimum necessary information for a stated purpose.

  • A covered entity asks another entity for minimum necessary information.

  • A public official or an agency needs minimum necessary information for public health purposes. 

How often is the HIPAA Minimum Necessary Standard violated?

Although the exact number of violations is not specified, HHS Enforcement Highlights claims the HIPAA Minimum Necessary Standard violations are the fifth most common non-compliance events. There is also no data on who reports these violations, whether self-reported or submitted by covered entities, patients, or health plan customers.

So, what kind of situations violate the HIPAA Minimum Necessary Rule?

  • A doctor requires access to a patient’s medical records to treat them and simultaneously accidentally accesses sensitive data, such as their Social Security number or payment details.

  • A gynecologist gossips with their colleague over lunch about a celebrity patient being pregnant. A cafeteria waitress overhears it, and the Minimum Necessary Rule is violated.

  • An IT professional performs maintenance work on a hospital’s database and clicks on a few files with patients’ medical records. Since they didn’t have permission, they violated the Minimum Necessary Rule.

  • A nurse reveals information about a patient having hepatitis C in a hallway. If other patients can hear it, they can file a complaint that his PHI was disclosed without permission.

The effects of sharing more than the minimum necessary PHI

The consequences of HIPAA violations are significant. Apart from financial penalties, organizations lose their reputation, patient trust, and their ability to operate a business. Filefax, a medical storage company, agreed to pay$100,000 to settle potential HIPAA violations of the HIPAA Privacy Rule. And although Filefax shut its doors during the Office for Civil Rights investigation, it still didn’t escape additional fines and penalties.

However, the Privacy Rule allows incidental or accidental disclosures.

Let’s explain it with examples. Suppose an authorized individual, such as a physician, provides a patient’s PHI to another authorized person, also a physician, and by mistake, they share records of another patient. In that case, we are talking about accidental disclosure breaking HIPAA rules. What about incidental exposure? A person visiting their relative at the hospital may see another patient’s x-ray or can overhear nurses talking about a patient. And in this way, they incidentally access Protected Health Information. 

How can NordLayer help?

Storing patient data in a cloud has become the primary archiving method in the healthcare industry. And healthcare organizations need modern security solutions that help them follow HIPAA regulations.

NordLayer’s policies, standards, and procedures were reviewed by independent assessors who concluded we meet the security objectives outlined in the HIPAA Security Rule. And we have the appropriate measures for securing access to Protected Health Information according to HIPAA requirements.

NordLayer’s HIPAA-compliant solutions can protect endpoints with your organization’s sensitive information, adding an extra security layer to access your network, cloud tools, or databases. Contact us if you want to learn more about how we can help.

Disclaimer: This article has been prepared for general informational purposes and is not legal advice. We hope that you will find the information informative and helpful. However, you should use the information in this article at your own risk and consider seeking advice from a professional counsel licensed in your state or country. The materials presented on this site may not reflect the most current legal developments or the law of the jurisdiction in which you reside. This article may be changed, improved, or updated without notice.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About Nord Security
The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

About NordLayer
NordLayer is an adaptive network access security solution for modern businesses – from the world’s most trusted cybersecurity brand, Nord Security.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

Cyber security for enterprise: essential guide to protect your business

Enterprise cybersecurity protects company applications, data, and infrastructure from online threats. It protects local networks, cloud assets, and remote devices and aims to bolster enterprise security by countering hackers. By doing so, it minimizes the risk of data breaches.

This article will explain the scope and role of enterprise cybersecurity. We will look at some of the most recent cyber threats, as well as best practices to neutralize those dangers. And we will finish with a quick cybersecurity checklist to make implementing changes easier.

Why is enterprise security important?

Enterprise cybersecurity matters because companies must focus on data and network protection. Aside from that overarching need, there are several reasons to make cybersecurity a corporate priority:

  • Data breaches. Recent years have seen a rapid acceleration in the frequency and scope of data leaks. Countless small businesses have suffered, and many have gone out of business. Enterprise security excludes malicious actors and reduces financial and reputational damage.

  • Multi-layered protection. Enterprise cybersecurity creates a series of connected enterprise network defenses. This makes life far harder for would-be attackers. The more time it takes to access critical data, the lower the chances of hackers succeeding.

  • Risk management. Cybersecurity strategies systematically consider every aspect of data protection. Planners gain maximum awareness of network architecture. This includes connected devices, user behavior, identity management, threat detection, and data integrity.

  • Secure business growth. Enterprise cybersecurity helps businesses scale safely. Adding new branches, employees, and applications can compromise cybersecurity. Robust security measures accompany every network expansion, allowing stress-free long-term growth.

  • Third-party management. Enterprise cybersecurity assesses and manages third-party risks. Companies can choose secure partners and work safely to achieve their business goals.

  • Company-wide learning. A solid strategy for cyber security companies educates employees and strengthens the overall security posture. Without an enterprise-wide security plan, employees may miss phishing or authentication training.

Overview of common cyber threats for large organizations

The first step in solving enterprise cybersecurity worries is understanding critical threats.

An effective cybersecurity strategy assesses the risks from critical threats and implements controls to neutralize them.

Social engineering (Phishing)

Most data breaches start with a social engineering attack. Attackers persuade their targets to click malicious attachments. Or they entice users to visit websites infected with malware. They might send emails purporting to come from trusted co-workers or trusted partners. In some cases, phishing attacks involve phone or video conversations to build trust and plan attacks.

Phishing attackers work hard to create believable personas and stories. Only well-trained employees can spot their activities, which are hard for automated tools to detect. So building phishing awareness is an enterprise cybersecurity priority.

Malware

Malware is malicious software that disrupts networks and extracts valuable data. There are many different forms.

Ransomware locks applications until targets pay attackers. Spyware infects networks and sends information to malware operators. Trojans look legitimate but actually implant hazardous code. And worms replicate automatically throughout your network, causing havoc as they spread.

Advanced persistent threats (APTs)

APTs are a specific form of malware with special relevance for enterprise cybersecurity. These threats remain resident on network infrastructure for long periods. For instance, the APT in the 2018 Marriott data breach was present for four years. In that time, it extracted vast amounts of sensitive information, with catastrophic results.

APTs are harder to detect than most malware agents. Companies need advanced detection systems to block, discover, and neutralize persistent threats.

Distributed denial of service (DDoS) attacks

DDoS attacks use bots to direct huge floods of traffic at network devices. Sudden traffic bursts can override network defenses and take down hardware. This results in downtime and lost activity. But the effects can be even worse.

In some cases, these attacks cover malware attacks. Attackers use the traffic flood to enter networks undetected. Enterprises need ways to cut the risk and consequences of botnet attacks.

Insider threats

Company insiders also pose an enterprise cybersecurity risk. Employees can assist phishers by providing information such as personal data or contact details. Many “whaling” attacks on executive-level targets start this way.

Disgruntled workers can extract data and sell it on the dark web. They could send project files to competitors or disrupt workflows via sabotage.

Third-party risk management

Most companies work with third parties to run their infrastructure and deliver services. But any third party could become an enterprise cybersecurity problem.

Third parties could use excessive privileges to extract sensitive data. They could accidentally provide login credentials for malicious outsiders. Both are potential security disasters.

Risk management is essential. Assess third parties and make them follow company security policies. Be careful when acquiring overseas assets. Acquired divisions or smaller companies could pose a security risk.

Best practices for enterprise cybersecurity

Protecting enterprise networks can seem overwhelming. But managing security is much easier with an enterprise cybersecurity strategy. Follow the enterprise security best practices below to develop a strategy that works.

Use MFA for all users

The first critical enterprise security measure is robust authentication. Ask for more than one authentication factor when users log in. You could use biometric scanners, one-time password tokens, or smartphone authentication. Find a style that fits your workforce needs.

Prioritize administrative accounts with the greatest privileges. When attackers access them, they can roam freely and inflict the greatest damage. Make high-privilege accounts as hard to access as possible.

Extend MFA to mobile apps and remote access APIs. Enforce strong passwords for every user. Deliver password policies to all devices when they come online. Automate offboarding procedures to delete accounts when employees leave.

Use IDS/IPS to detect threats

Add another enterprise cybersecurity layer by installing Intrusion Detection Systems (IDS) or Intrusion Prevention Systems (IPS). IDS and IPS perform roughly the same role. They operate continuously and track traffic flowing through the network. They detect threats rapidly by comparing traffic to global threat databases.

IDS/IPS tools also alert managers about unauthorized file transfers. They flag unusual changes in administrative privileges. And they determine whether sudden network slow-downs are connected to cyber attacks.

Prevention systems powered by machine learning let you automate threat detection. They are not a replacement for firewalls and antivirus tools. Instead, IDS/IPS tools are valuable to the enterprise security arsenal.

Carry out regular security assessments and penetration testing

Enterprise security requires testing to make sure security systems are effective. Regularly monitor and test your security systems to uncover network vulnerabilities.

  • Check endpoint security. Are remote devices covered by VPNs and authentication systems? Do you have full awareness of all connected endpoint devices?

  • Check web assets for code flaws. Any minor mistakes could enable SQL injection attacks.

  • Assess updating policies. Are critical apps and devices updated in a timely fashion? If not, you could face a higher risk from Zero Day Exploits.

  • Assess partner organizations carefully and vet their security processes. Put in place systems to detect suspicious activity, such as “impossible logins” from many locations.

  • Audit privileges management systems. Role Based Access Controls (RBAC) segment networks and limit access to critical data. Regularly assess user permissions to avoid privileges creep.

  • Penetration testing also helps you understand how attacks occur. They simulate intrusions, providing insights about weaknesses and areas to improve.

Implement data encryption

Encrypt confidential data at rest on your network and in motion between network endpoints. Use a Virtual Private Network to protect remote access devices and encrypt data flows. Leverage encryption tools provided by cloud service providers.

For watertight data security, consider using end-to-end data protection software. Data security tools encrypt files wherever they move. Systems track the location of data and who is accessing it. And they block unauthorized removal from network settings. This level of protection makes it far easier to comply with data security standards like CCPA or GDPR.

Prioritize crisis management

Planning for emergencies is a core part of enterprise cybersecurity. Assume that data breaches will happen. Put procedures in place to respond and restore network operations as quickly as possible.

A good approach to crisis management is to identify, react, and rebuild:

  • Identify threats immediately with cutting-edge threat detection software

  • React straight away. Inform clients if their data is at risk. Quarantine malicious agents and assess the scope of any data breaches.

  • Rebuild business operations safely. Use data backups to restore web portals and SaaS apps to their previous state. Audit security weaknesses and check for APTs. Communicate clearly with customers. Be transparent about the measures you are taking.

Data backup and post-incident reviews

Data backups restore operations and safeguard customer data. Choose a secure cloud or off-site backup provider to store critical data. If possible, store more than two copies of high-priority files, and make daily backups of the most valuable data.

Enterprise cybersecurity does not need complete backups of other company data. That would become hard to manage at scale. But it’s a good idea to incrementally back up critical application workloads. Store enough data to restore systems following a security incident.

It’s also important to review disaster recovery processes after cyberattacks. Assess whether data backups were effective and secure. Track the speed of system restoration and any data corruption following restart.

Solutions for enterprise cyber security

What are the best solutions to the enterprise cybersecurity dilemma? It makes life easier if we break down enterprise security into three core areas.

Network security

Companies need to ensure secure access to network resources. Network security solutions include:

  • End-to-end encryption of all critical data

  • Endpoint protection via remote access VPNs

  • Single Sign On and MFA systems to exclude unauthorized users

  • Antivirus and antimalware tools

  • Password management to strengthen credentials

  • Employee training to detect phishing

  • Security policies are distributed to every endpoint

Cloud security and data protection

Enterprise cybersecurity must lock down cloud assets and the data held in cloud environments. Solutions here include:

  • Privileges management to limit access to resources employees need

  • Cloud VPN systems anonymize users and encrypt data in motion

  • Cloud-native firewalls regulate access and block threats

  • Use of encryption provided by CSP

  • SD-WAN architecture covering all network assets

Use of security information and event management (SIEM) systems

SIEM tools proactively track threats across enterprise networks. This extends beyond basic network security. SIEM solutions include:

  • IDP/IPS systems to actively detect threats

  • Use of global threat intelligence to combat the latest vulnerabilities

  • Machine learning to achieve granular threat detection

  • Forensic dashboards for full security visibility

  • In-depth reporting for security development and compliance audits

Cybersecurity checklist for enterprises

A comprehensive enterprise security plan includes best practices and the latest technological solutions. Consult this checklist to cover every critical area:

  1. Use MFA to regulate network access

  2. Add extra authentication factors for admin accounts

  3. Assign minimal user privileges in line with Zero Trust ideas

  4. Secure remote devices with VPNs

  5. Require strong, regularly-changed passwords

  6. Encrypt all high-value data

  7. Use DLP tools to track valuable data

  8. Use IDS/IPS tools to track threats in depth

  9. Back up data regularly

  10. Audit backups and threat responses to ensure quick disaster recovery

  11. Regularly test your security systems

  12. Risk assess core threats and create response plans

  13. Train all staff to detect phishing attacks

How can NordLayer help with enterprise security?

Enterprises face a complex range of cybersecurity threats. They need trusted cybersecurity partners to protect data and manage access. Nordlayer will help you put in place the correct security tools to protect business networks.

Our Cloud VPN service enables secure access to SaaS apps anywhere. Secure remote access management tools make segmenting network resources and assigning privileges easy. And threat detection systems at the network edge block potential threats before they breach network perimeters.

Strengthen your enterprise security today to avoid financial damage. Contact NordLayer and build an enterprise cybersecurity strategy that suits your business needs.

About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About Nord Security
The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

About NordLayer
NordLayer is an adaptive network access security solution for modern businesses – from the world’s most trusted cybersecurity brand, Nord Security.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.