We’re excited to announce the release of CloudM Automate 2.16, providing you with greater visibility into your onboarding and offboarding processes within Google Workspace. This release also enhances Automate’s ability to handle several critical workflow steps, giving you a better user experience and saving you time.
Introducing the new Automate dashboard
New to CloudM Automate 2.16, gain instant insights into the status of your automation workflows with our redesigned Automate dashboard. This intuitive interface provides a comprehensive overview at a glance, allowing you to quickly identify and address any potential issues.
Key features of the new dashboard include:
- At a glance status: Easily monitor the progress and health of your workflows.
- Actionable data points: Directly address the issues like failed offboardings from the dashboard view.
- Data export: Export your dashboard data to PDF for easy reporting and sharing.
- Interactive tooltips: Access contextual information and guidance through informative tooltips.
This new dashboard represents a significant step towards providing you with a more efficient and user-friendly automation management experience.
Looking for information about your domain? Don’t worry, the domain insights dashboard still exists to give you a view of the overall health of your domain, complete with tips on how to improve it.
Enhanced reliability for document ownership transfers
We’ve made significant improvements to the “Transfer Ownership of Documents” step, enhancing its reliability and performance. This workflow step enables you to move ownership of a document from one user to another and is especially useful when it comes to managing leavers in your organization. CloudM Automate now leverages Google’s Data Transfer API for this critical task.
Key changes include:
Google Data Transfer API
We’ve transitioned to Google’s Data Transfer API for improved stability and performance. All newly started offboarding workflows will utilize this method.
Simplified folder structure
Transferred documents will now be placed into a folder named after the user’s primary email address on the target user’s drive.
Drive transfer reporting
We will now show the number of drives transferred instead of individual item counts.
These changes ensure a more robust and dependable document transfer process, minimizing disruptions and ensuring a smooth offboarding experience.
Streamlined resource allocation prompts
We’ve enhanced the “Prompt for Resource Allocation” step to prevent offboarding processes from stalling. A new setting has been introduced to automatically skip the step if no action is taken within a specified timeframe.
Automated skip feature
Configure the step to automatically skip if no action is taken within a defined number of days, preventing offboardings from getting stuck.
This improvement provides greater flexibility and control over the resource allocation process, ensuring timely completion of offboarding workflows.
All the above features are now live. You can read the full release notes including bug fixes and system improvements for this and previous releases here, or head straight into the product to see them in action.
About Version 2 Limited
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.
Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.
About CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.
Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.
By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.
With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.